Saturday, 15 March 2014

HSC and SSLC Examinations March 2014 - Delivery of parcels addressed to Centralized valuation Camps

भारतीय डाक विभाग
DEPARTMENT OF POSTS, INDIA
वरिष्ठ अधीक्षक का कार्यालय, पालक्काड मंडल ,पालक्काड 678001
Office of the Senior Superintendent of Post Offices,
Palakkad Division, Palakkad 678001
Phone: 0491 2544740, 2545850  FAX: 0491  2546315

To
All Departmental Offices
Palakkad Division


No. G/128/Exams dated at Palakkad the 06.03.2014

Sub: HSC and SSLC Examinations March 2014 – Delivery of parcels addressed to Centralized valuation Camps- reg.
                
This is in continuation of this office letter of even No dated 24.02.2014& 28.02.2014, regarding booking, closing of direct parcel bags containing exam answer scripts to the post offices serving centralized valuation camps. CO has intimated that all 121 Centralized Valuation Camps (CVCs) for HSC and SSLC Examinations have been added to parcel net as L2 parcel hubs by CEPT Mysore..

CEPT Mysore has informed that all the exam parcel booking Post Offices can close parcel bags directly to the evaluation camps which are treated as L2 Hubs by the system.  The bags so closed by the booking post offices have to be handled manually by the intermediary mail offices till the bag is received at the delivery post office which is serving the Evaluation Camps. The delivery Post Office has to receive the Bags through Postman module, open and issue the articles for delivery and update the delivery information. Thus the system will be having electronic data at Booking Post Offices (booking and dispatch event) and at Delivery Post Offices (Receipt of Bag, Opening of Bag, Delivery events)

Regarding the delivery of such parcel to CVCs following course of action may be complied.

(a)    All booking post offices will book the exam parcels through the system affixing barcodes and close direct parcel bags to the centralized valuation camps with the PIN Code of the post office serving the centralized valuation camp irrespective of the number of parcels booked. 
(b)   The parcel bags so closed will be dispatched through the linked mail office on the same day itself.  
(c)    The parcel bags received at the destination mail office will be sorted and kept centralized valuation camp wise.
(d)   The exam parcel bags with the centralized valuation camp wise list will be handed over to the official deputed by the postal divisional head after getting their acquittance.
(e)    All the bags will be taken directly to the valuation camp by those deputed officials in specially arranged vehicle and bags are to be opened at the CVCs.
(f)     The bag labels and parcel list prepared by the office of booking/closing will be stapled together after checking the contents of the bag with the list.
(g)    Parcels will be delivered to the addressee at the CVC after ensuring its sound condition, total number counted from all parcel lists. Acquittance will be obtained with seal on the parcel lists.
(h)    Data entry regarding bag receipt, bag opening, generation of delivery slip, updation of delivery data of parcel will be carried out at the delivery post office serving the CVC with reference to parcel list/bag labels.  Subsequently a copy of the delivery slip so generated will be produced to the In-charge of the CVCs and get their signature on the date of the delivery itself.

This is for the information and necessary action of all concerned.



       वरिष्ठ अधीक्षक डाकघर
 Sr. Superintendent of Post Offices

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