भारतीय डाक विभाग
DEPARTMENT OF POSTS,
INDIA
वरिष्ठ अधीक्षक का कार्यालय, पालक्काड मंडल ,पालक्काड 678001
Office of the Senior
Superintendent of Post Offices,
Palakkad Division,
Palakkad 678001
Phone: 0491 2544740,
2545850 FAX: 0491 2546315
eMail: ssppkd@gmail.com
To
All
Departmental Offices
Palakkad
Division
No. G/128/Exams dated at Palakkad the 06.03.2014
Sub:
HSC and SSLC Examinations March 2014 – Delivery of parcels addressed to
Centralized valuation Camps- reg.
This is in continuation of this office letter of even No dated
24.02.2014& 28.02.2014, regarding booking, closing of direct parcel bags
containing exam answer scripts to the post offices serving centralized
valuation camps. CO has intimated that all 121 Centralized Valuation Camps
(CVCs) for HSC and SSLC Examinations have been added to parcel net as L2 parcel
hubs by CEPT Mysore..
CEPT Mysore has informed that all the exam parcel booking Post
Offices can close parcel bags directly to the evaluation camps which are
treated as L2 Hubs by the system. The
bags so closed by the booking post offices have to be handled manually by the
intermediary mail offices till the bag is received at the delivery post office
which is serving the Evaluation Camps. The delivery Post Office has to receive
the Bags through Postman module, open and issue the articles for delivery and
update the delivery information. Thus the system will be having electronic data
at Booking Post Offices (booking and dispatch event) and at Delivery Post
Offices (Receipt of Bag, Opening of Bag, Delivery events)
Regarding the
delivery of such parcel to CVCs following course of action may be complied.
(a)
All booking post offices will
book the exam parcels through the system affixing barcodes and close direct
parcel bags to the centralized valuation camps with the PIN Code of the post
office serving the centralized valuation camp irrespective of the number of
parcels booked.
(b)
The parcel bags so closed will
be dispatched through the linked mail office on the same day itself.
(c)
The parcel bags received at the
destination mail office will be sorted and kept centralized valuation camp
wise.
(d)
The exam parcel bags with the
centralized valuation camp wise list will be handed over to the official
deputed by the postal divisional head after getting their acquittance.
(e)
All the bags will be taken
directly to the valuation camp by those deputed officials in specially arranged
vehicle and bags are to be opened at the CVCs.
(f)
The bag labels and parcel list
prepared by the office of booking/closing will be stapled together after
checking the contents of the bag with the list.
(g)
Parcels will be delivered to
the addressee at the CVC after ensuring its sound condition, total number
counted from all parcel lists. Acquittance will be obtained with seal on the
parcel lists.
(h)
Data entry regarding bag
receipt, bag opening, generation of delivery slip, updation of delivery data of
parcel will be carried out at the delivery post office serving the CVC with
reference to parcel list/bag labels.
Subsequently a copy of the delivery slip so generated will be produced to
the In-charge of the CVCs and get their signature on the date of the delivery
itself.
This is for
the information and necessary action of all concerned.
वरिष्ठ अधीक्षक डाकघर
Sr. Superintendent of Post Offices
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