Collection of Exam fees under e-payment for Railway Recruitment Cell, Chennai – National Biller

		भारतीय डाक विभाग DEPARTMENT OF POSTS, INDIA
मुख्य पोस्टमास्टर जनरल कार्यालय, केरल परिमंडल, तिरुवनंतपुरम – 695 033 Office of the Chief Postmaster General, Kerala Circle, Thiruvananthapuram - 695 033
दूरभाष/Tel: 2305860			ई मेल/e-mail: adbdco.keralapost@gmail.com

PRIORITY

Invoiced/e-mail

To

            The Postmaster General, Northern Region, Calicut-673011

The Postmaster General ,Central Region, Kochi-682020

The Director of Postal Accounts, Trivandrum-695001

The SSPOs/SPOs Trivandrum North/Kollam/Trivandrum South/Pathanamthitta/Tiruvalla

No. BD/30-19/2013     dt at Tvm-33                                                                            19.09.2013

Sub:     Collection of Exam fees under e-payment for Railway Recruitment Cell, Chennai – National Biller

This is regarding collection of Exam fees under e-payment for Railway Recruitment Cell, Chennai. The operating and accounting procedure to be followed, as intimated by TN Circle vide their letter no. BD/10-412/2013 dated 17.09.2013 for the scheme, is furnished below for information and necessary action.

Operating and accounting procedure for collection of exam fees

for Railway Recruitment Cell, Chennai

Details of the scheme:

1.     Under this scheme, exam fees for Railway Recruitment Cell (RRC), Chennai will be collected through ePayment.

2.    14,620 POs across the country are identified for the scheme.

3.    The Railway Recruitment Cell, Chennai  has been configured as a National Biller by CEPT, Mysore, under Biller name ‘RRC CHENNAI ’  and Biller ID ‘3113’. 

4.    The amount of fee is Rs.100/- for the first notification to be issued by RRC.  In case of future notifications, the amount will vary based on the nature of the notification, which will be intimated at the time of issue of notification   The commission payable to DoP is Rs.14/- per transaction.   Total amount  to be collected from the candidate  across the counter is Rs.114/- for this notification (i.e.exam fee is Rs.100/- and the commission payable to DoP is Rs.14/-).

5.    The exam fee is to be collected across PO counter during the period from 21.09.2013 to 23.10.2013.

6.    Anna Road HPO, Chennai 600002 will be the nodal office for this scheme, for the purpose of effecting payment to RRC.

At the identified POs:

7.   The candidates will register online and bring one copy of the challan downloaded from the RRC website for making payment at Post Office. (The challan downloaded from the RRC website will be in duplicate, one will be candidate copy and other will be  Post Office copy).

8.  The Banks are also collecting the exam fee for RRC Chennai.  Hence, before accepting the exam fee, the counter PA should ensure that  the challan brought by the candidate bears the  logo of  India Post  on the top.

9. Receipt to be issued to the candidate will have the following fields:

(i)     Transaction ID

(ii)   Amount

(iii) Full Name

(iv)  Date of Birth

(v)    Mobile Phone No.

10. The above details are to be entered by counter PA manually.

11.The amount mentioned in the challan (Rs.114/- for the first notification) has to be collected by the counter PA and a receipt has to be issued to the candidate, after booking the transaction under the correct biller.

12.The copy of the challan  received from the candidate has to be filed date wise and kept at the identified POs for records, which can be used for future reconciliation if required.

13.The daily transaction data has to be uploaded to the Central Server promptly at the end of everyday.

14.In case of any issues in uploading of data, it has to be set right with the help of the System Administrator immediately.

15. It will be the responsibility of the counter PA and the Supervisor of the Post Office to ensure that the transaction is booked under the correct biller and the correct amount is collected from the candidates.  Before uploading the data to Central Server, the Postmaster has to ensure the correctness of the data.  No communications regarding short collection / booking under a wrong biller will be entertained.

16. The daily transaction  details should be sent by all the identified Post Offices    to the email id “ tamilnadubdrrc@gmail.com” every   day  in the following format:

Date	Name of the Post Office	PIN Code	MPCM Receipt No.	RRC Transaction ID number	Candidate Name	Date of Birth of the candidate	Mobile number of  the candidate	Amount

At the Divisional Offices & Regional Offices:

17.The national biller ID for collection of exam fees for RRC, Chennai will be communicated to all the Regions by the Circle Offices, for monitoring, which in turn has to be communicated to all the divisions by the Regions. 

18.It is the responsibility of the Divisional Office and Regional Office to ensure that the daily transaction data is uploaded to the central server every day by all the identified POs of the division / Region.

19.The revenue earned in the scheme has to be included in the Retail Post Revenue Statement furnished along with BPR every month.

Accounting Procedure:

At the identified POs:

20.At the identified POs, the entire amount of collection will be shown under ‘eBill collections’ only, on the close of every day, since the transactions are done through ePayment.

At the nodal office: 

21.The nodal office will effect payment for the net amount payable to RRC (after deducting the commission of Rs.14/- per transaction on weekly basis, based on the data received at the Treasury module through the central server, through ECS. 

22.The net amount transferred to the company will be shown under ‘eBill Payments’.

23.As per the existing provisions in ePayment, the commission realized in respect of transactions done by all the identified POs will be credited only at the nodal office and the amount of commission will be shown under ‘eBill Commission’ and ST & EC under Service Tax.

24.Hence until receipt of clarification from Directorate, the entire amount of commission of Rs.14/- has to be shown under ‘eBill Commission’ only and it is to be ensured that ‘ST not applicable’ is enabled under ‘Conditions for payment’ in treasury module at the time of effecting payment to RRC.

25.In the cash account, the amount of commission pertaining to this package has to be shown separately. 

26.The amount pertaining to the payments are also to be exhibited in the monthly cash accounts and submitted to the Circle Postal Accounts Office for further classification.  In support of these payments, schedules are to be submitted every month along with Cash Account to Circle PAO.  

At PAO:

27.At the Circle PAO, on receipt of Cash Account returns along with consolidated schedules of Receipts and Payments from the identified POs, the receipts will be booked under e-Payment Head as detailed below:

8446 – Postal Deposit

101 – Postal Deposit (Other Deposits)

87    – Net collection of ePayment

28.On receipt of Cash Account Returns from the nodal office,

(i)     Commission realized on account of collection of exam fees for RRC, Chennai will be booked under the Head of Accounts as follows.

1201 – Postal Receipts

100 – Other receipts

8001 – Retail Post

(ii)   Payment made to RRC by the nodal office will be booked under ‘eBill Payments’.

Hence, it is requested to kindly ensure that the above instructions are understood by all the ePayment Post Offices i.e. all the SOs and HOs, under your jurisdiction and also ensure that the prescribed DOP commission of Rs.14/- is collected by all the ePayment Post Offices. (The POs which had not collected the prescribed DOP commission during CTET 2013 is attached for strictly instructing these POs to avoid such recurrence).

Further, it may be ensured that the exam fee collection is booked under the correct Biller and the daily transaction data is uploaded to the central server every day , without fail.

Sd/-

Y.S.N. Rao

            Asst. Director (BD)

Copy to:

1.      The AD(TGY), Circle office, Trivandrum

2.      The Manager A/cs, BD Section, Circle office, Trivandrum

Sd/-

Asst. Director (BD)