ACTION PLAN for transforming the Department into a citizen-centric organisation

DEPARTMENT OF POSTS, INDIA

Office of the Senior Superintendent of Post Offices,

Palakkad Division, Palakkad 678001.

Phone No : 0491-2544740 , 2545850, 2548400 Fax-0491-2546315.

            INVOICED SO SLIP

To,

            All PMs/SPMs in Palakkad Division.

            All Sub-divisional heads in Palakkad Division.

No. J20/Stock/2014                                                               Dated at Palakkad-1, the  29.9.2014.

Sub      :        ACTION PLAN for transforming the Department into a citizen-centric organisation.

Instructions have been issued time and again regarding the need for and process of maintaining your office neatly and cleanly.  I hope, by now, you are aware that this is a matter which will be in close focus in the years to come.  It is heartening to note that the Postmasters and staff of many offices have taken great pains and extra efforts in this regard, the result of which is clearly visible, in their offices.  In some offices some more efforts are called for.  I request you to complete the action in this regard by Oct 1^st.  All the staff are requested to assemble in their offices on 2^nd October and take stock of the position in respect of cleanliness of their office and complete whatever work is pending.  We have been asked to take a pledge ‘SWACHHTA SHAPATH’ on that day (text of the pledge will follow).  Members of public may also be invited during the occasion. 

·         Cleanliness drive may be conducted at all offices, including BOs and administrative offices during the period upto 1.10.2014, involving all officials.

·         Shramdan, plantation of saplings etc may be organized in departmental sites/compounds.

·         In big offices, special cleanings may be got done through sweepers/scavengers once in a week.

·         Specimen of slogans/posters that can be exhibited and novel ideas to spread the idea of cleanliness among staff are invited from members of staff.

·         Sub divisional heads and mail overseers should oversee the activities in their jurisdiction and suggest names of two departmental offices and branch offices which are the cleanest in the sub division.  A report in the proforma of visit report prescribed in this regard may be forwarded in respect of these offices before 7.10.2014 clearly indicating marks (out of 10) awarded for cleanliness. 

·         After visit by PMG/SSP, some specific instructions have been issued In respect of some POs through VRs.  IP/ASP will send special compliance report on all paras to divisional office before 7.10.14. A consolidated report on furniture/other items repaired/transferred, meetings held etc as a part of compliance on VRs will also be included in the said report by them.

·         Sub divisional heads may send instructions to BOs in Malayalam in continuation of this office letter of even No. dated 29.9.2014.

·         Quotations for lifting old records was approved on 29.7.2014 and the contractor has been informed that the same will be disposed if they are not taken within 7 days. So if the old records are still remaining unclaimed, the same may be disposed of locally and amount credited in UCR 1.10.2014 3 pm. 

·         All unserviceable furniture and other items should be disposed of by 1.10.2014.

Senior Superintendent of Post Offices

Palakkad Division,  Palakkad -678001.

Copy to : Divisional Secretaries of all unions.