Simplification in the procedure to be followed in case of out of account recovery

 रतीय डाक विभाग                     

DEPARTMENT OF POSTS, INDIA

वरिष्ठ अधीक्षक का कार्यालय, पालक्काड मंडल ,पालक्काड- 678001

Office of the Senior Superintendent of Post Offices,

Palakkad Division, Palakkad 678001.

Phone No (: 0491-2544740 , 2545850, 2548400 Fax-0491-2546315.

e-Mail: ssppkd@gmail.com

                                                                        /IMPORTANT/

TO

All offices in Palakkad Division

No. L1/SB/Rlg dated at Palakkad 678001 the 07.07.2014

Sub:  Simplification in the procedure to be followed in case of out of account

         Recovery-reg.

It is proposed to arrange recovery of amounts collected from officials at HPO itself to avoid the risk involved in handling cash and also in view of the present system of payment of Pay and Allowances through SB account.  This procedure is already implemented in many HPOs in the region and will be introduced on an experimental basis for 6 months from the month of July 2014 onwards.Postmasters may report the advantages and disadvantages of the system  after 30.11.2014.  The following procedures will be followed

·         All offices including BOs are to be instructed to credit the salary to POSB account mandatorily.  For this purpose, it is to be ensured that all officials including GDS are having POSB account in their name.

·         Take home pay list will be forwarded to all offices including BOs  from July 2014 instead of Acquittance rolls.

·         All SPMs/BPMs are advised to charge only the “Take Home Pay” shown in the Take Home Pay List.

·         Under Bills Paid, Take Home Pay only will be charged.

·         HO will draw an acquittance roll to Postmaster showing each category of out of account and this will be done on the 1^st working day of the next month.

·         SPMs will give necessary instructions connected to this subject  to BOs well in advance and ensure that all are having POSB account in their name and the accounting  procedure  to be followed to avoid any confusion.

                                                                    S/D XXX

                                                                  Sr.Supdt.of Pos,Palakkad Dn

//Approved for Issue//